Concordia University Wisconsin/Ann Arbor
  • 20-May-2021 to 01-Jul-2021 (CST)
  • Ann Arbor, MI, USA
  • Depends on Experience
  • Hourly
  • Full Time

Eligible for Benefits

Concordia University School of Health Professions invites applications for a full-time Administrative Assistant staff position within the new Physician Assistant (PA) program at the Ann Arbor, MI Campus. The Administrative Assistant shall serve as the receptionist, perform secretarial duties, provide administrative support in areas of purchasing, professional correspondence and assisting the PA Program Director and faculty in the collection of data related to student performance across the curriculum in the didactic year; coordinate student schedules, calendars including classroom scheduling, meeting schedules, and special events; organize and maintain the departmental office. This position reports to the PA Program Director.

Job Duties and Responsibilities

  • Serve as the first contact with students, parents, and the public visiting the PA program in the North Building; greet and direct visitors in a friendly and professional manner
  • Perform general office responsibilities including answering and directing calls; providing office support (typing, filing, copying, etc.) opening and sorting mail; email, correspondence, filing, mail processing, room reservations as required
  • Coordinate projects, schedules, meetings, attends meetings and takes minutes, prepares reports and grant materials
  • Order and maintain office supplies and equipment
  • Maintain departmental budgets including annual budget reports to the Director
  • Coordinate student processes during admission decisions by verifying that any requirements for matriculation have been met, and contacting applicants with reminders and follow up
  • Maintain student files, organize course materials, communicate with students, and direct student to appropriate resources/departments
  • Assist the faculty in the hiring process for adjunct and fulltime faculty as required.
  • Prepare adjunct/instructional faculty contracts and requisitions for Physician Assistant Program
  • Administer surveys to students, graduates, alumni at faculty request, monitor responses, and collate the data in Qualtrics or other survey collection tool
  • Coordinate adjunct faculty files and course materials, and communicate with large group of adjunct faculty
  • Provide BlackBoard and other technical support to students and faculty
  • Produce letters, reports, newsletters and various other original publications for courses and presentations
  • Interact with various offices within the university as well as outside constituents
  • Participate in the annual review of the mission; and promote the mission of Concordia University to all faculty, staff, students and to the community at large
  • Promote effective working relationships among faculty, staff, students, alumni, professionals and the general public;
  • Maintain records and files; maintain confidential files in locked cabinets as required by ARC-PA
  • Initiate action as necessary for the handling of work items and issues related to departmental faculty, staff, and students
  • Initiate and maintain student, clinical, alumni and professional contact databases
  • Maintain calendars
  • Take minutes for department meetings and other committee meetings as assigned
  • Assist in completing program accreditation reports and other reports necessary for the operation and advancement of the pa program and/or university
  • Assist admissions with the application spreadsheet and collect admission application demographic data as requested by the program director
  • Coordinate admission visit day, student orientation, white coat ceremony, and graduation events
  • Maintain conscientious work ethic to include punctuality, professional dress and demeanor
  • Perform other duties as assigned

Knowledge, Skills, and Abilities

  • Professional work style; telephone skills and etiquette
  • Excellent typing, communication (verbal and written) and organization skills
  • Computer skills with experience; application software skills such as Microsoft Word, Microsoft Excel, Access, Internet, E-mail, Sharepoint
  • Knowledge of basic office equipment (e.g., copiers, fax machine, etc.)
  • Ability to follow and share information regarding university policy and procedure
  • Must maintain absolute confidentiality
  • Proficiency in filing and general clerical functions
  • Self-motivated, conscientious, able to work independently and as a member of a team; ability to handle multiple responsibilities concurrently;
  • Work schedule flexibility; ability to work some nights and/or weekend hours, as needed

Education and Experience

A high school diploma or G.E.D. is required along with two to three years of office experience. Excel or Access data collection experience preferred.

Compensation and Benefits

This is a full-time, non-exempt (hourly) staff position. Starting range is dependent upon on individual qualifications and experience. Concordia University benefit options include, but are not limited to the following:

  • Health, Dental and Vision Insurance
  • Personal Spending Account, Flexible Spending Account, and/or Health Savings Account
  • Disability and Survivor Plan
  • Retirement Pension Plan
  • Retirement 403(b) Savings Plan
  • Basic Life and Supplemental Life Insurance
  • Accidental Death and Dismemberment Coverage
  • Critical Illness and Accident Insurance
  • Tuition waiver benefits (available for employees and their qualified dependents)

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited, co-educational, liberal arts school offering more than 70 undergraduate majors, over 40 master's degree programs, and 4 doctoral programs. There are also a variety of accelerated evening and e-learning programs.

Physical Demands/Equipment

Concordia is a Lutheran higher education community committed to helping students develop in mind, body, and spirit for service to Christ in the Church and in the world.

Concordia University Wisconsin/Ann Arbor
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Concordia Univ Wisconsin Concordia University Ann Arbor